Simple
Seconds, not spreadsheets
They log a trip on the phone as they leave the site. No sheet to fill in at the end of the year.
Vouch, for your practice
A tool your clients will actually use.
Mileage and expenses, logged on a phone in seconds. It replaces the spreadsheet you send out every year.
€20 plus VAT a month, paid by your client. Your practice is never billed for it, and the first month is free on every business you add.
demo@vouch.ie
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VouchMOMary O’BrienIrish Joinery
Your total this year2026/27 ▾
€627
Mileage €352 · subsistence €252 · expenses €24
1 March 2026 to 28 February 2027
€211 owed to youPaid €416›
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Tralee to Ennis
€121.52
Dublin, overnight
Paid€205.53
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20 Aug 2026
€0.00Enter kilometres
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Paid on 20 Aug 2026
20 Aug 2026
Tralee
Cork
220
McCarthy Joinery
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What your client gets
Finally, a simple way for your
clients to track their expenses.
One admin account for your practice, an app for every client, and €20 plus VAT a month covers up to ten of your client’s employees.
One price
€20 covers the business
Not per person. A one-van sole trader and a nine-person crew pay the same. Above ten people it is €40.
Admin
One account for the business
They add their directors and their staff, and see everything the whole team has claimed.
An app each
Everyone has their own
Every director and employee gets their own login. Their trips, their receipts, their own figure.
What your client does
They type where they went. Vouch does the sums.
From, to, how far, and why. Vouch works out the value at Revenue's rates, or at the lower rate the business has set for itself. Try it, the number is real.
They can look any time. Their total and what they are owed, always up to date.
Try it, log a trip
€0.00Enter kilometres
How it fits together
Three levels, one login.
Everyone goes in the same door at vouch.ie. What they see depends on who they are. Every screen below is live, so log in and have a look around.
LEVEL 01
Your practice
You log in and see every client you have put on Vouch. Open any one of them and you have their year in front of you: what has been logged, what is still owed to their people, and the state of every single line. At year end you take the figures yourself instead of ringing to ask for them, and you already know which clients have nothing to send you.
- Every line carries its approval. Who signed it off, on what date, and when it was paid.
- Four downloads, any client, any time. The full spreadsheet, a Xero manual journal, a Sage journal, and a summary of what was paid to each person.
- Or the whole book at once. One download across every client you have on Vouch.
You and your staff
LEVEL 02
The business
Your client logs in to their own business. They add their directors, partners and staff, and each one gets an invite to set up their own login. They see everything their people have claimed.
Three shapes of business, each handled the way Revenue treats it. In a limited company everybody is on the civil service rates. In a sole trade or a partnership the owner and the partners are self employed, so they are on actual costs while their employees stay on the rates.
Your client
Limited companyDirectors and staff on the flat rates.
practicenet.ie/limited
Sole traderThe owner on actual costs, staff on the flat rates.
practicenet.ie/sole-trader
PartnershipEvery partner on actual costs, staff on the flat rates.
practicenet.ie/partnership
LEVEL 03
The person
Every director and every employee has their own login and their own Vouch. They log their trips and receipts as they go, and they see what they are owed. They cannot see anyone else's.
Each person in that business
Under the bonnet
The detail that makes the records usable.
Sign off, locked entries, the right rate band on every kilometre, and a journal that imports. All of it is working in the screens above.
Sign off
Without it, the rates are not tax free
Revenue allows the civil service rates only where a satisfactory recording and internal control system is in operation. A perfect log with no approval chain still fails. Staff add and change their own entries until the business approves them, then the entry locks with the approver's name, the date, and the rate frozen at the figure that applied on the day.
Evidence
Approval shows on the export
Every line on the spreadsheet carries its status, who approved it, when they approved it, and when it was paid. That is the record that stands up months later when nobody remembers the trip.
Bands
The rate steps down on its own
Vouch counts each person's kilometres from the first day of the business year and drops the rate as they pass 1,500 km, 5,500 km and 25,000 km. A trip that straddles a band is priced in two parts.
Rates
The employer can pay less
Revenue's civil service rate is a ceiling, not an instruction. The business sets its own figure in any band with Revenue's maximum beside it. Anything typed above the maximum is brought back down.
Xero and Sage
Journals ready to import
Approved claims come out as a Xero manual journal or a Sage journal, one debit and one credit per claim, with the account codes set by whoever runs the books.
Revenue
Enhanced reporting, from the same records
Because every paid claim is approved, dated, and split vouched or unvouched, Vouch summarises what was paid to each person for the employer's enhanced reporting return.
All four bands, all three engine sizes.
Most tools apply a single rate for the year and leave you to find the overclaim in January. Vouch carries the full table and applies the right band to every kilometre in the order the trips were made, per person, per vehicle.
Revenue's motor travel rates from 1 September 2022, in cents a kilometre. Bands count from the first day of the business year you set, not from 1 January, so a client with an April year end is counted correctly. A sole trader owner, and every partner in a partnership, is self employed and therefore on actual costs rather than this table. Vouch treats them that way.
| Engine | To 1,500 km | To 5,500 km | To 25,000 km | Over 25,000 |
|---|---|---|---|---|
| Up to 1,200cc | 41.80 | 72.64 | 31.78 | 20.56 |
| 1,201 to 1,500cc, or electric | 43.40 | 79.18 | 31.79 | 23.85 |
| 1,501cc and over | 51.82 | 90.63 | 39.22 | 25.87 |
The business can set a lower figure in any box. It cannot set a higher one.
Where it lives
Vouch is one screen in your PracticeNet app.
The app is included free with your membership, and it runs your website, your newsletter, your Budget material, your CRM and your client emails as well. Log in below with any email and password, then open Vouch from the menu.
A working demo with sample clients and figures. Open Vouch to see the eight businesses on it, then open any one of them and pull an export.
Inside the Vouch app
What your client and their people actually get.
One admin account for the business and a Vouch of their own for every director and employee in it.
Mileage
From, to, and how far. Vouch works out the value at the right rate for that person's vehicle and the band they are in.
Saved trips
The runs they make every week, saved once and picked from a list instead of typed again.
Overnight and day
Subsistence at Revenue's rates, with the overnight, ten hour and five hour bands handled and the 100 km rule applied.
Expenses
A photograph of the receipt, the amount, and what it was for. Vouched and unvouched are kept apart.
A login each
Every director and employee has their own Vouch. They see their own trips and their own figure, and nobody else's.
One admin for the business
The owner or a manager sees everything the whole team has claimed, approves it, locks it, and marks it paid.
Their business year
Totals and rate bands run from the first day of the year you set for them, so an April year end is counted from April.
Owed and paid, always current
What they have claimed, what has been paid out, and what is still owed to them. No sums at the end of it.
Search and download
Any trip, any expense, any year, out to a spreadsheet in one click by the business or by you.
The six fields Revenue asks for, on every line.
Revenue's Tax and Duty Manual 05-01-06 lists six data points that must appear in every mileage record. Most tools capture four. Vouch captures all six at entry and carries them onto the export, along with the extras Irish practitioners ask for.
01Name and addressRevenue matches the record to a PPSN, so initials will not do.
02Date of the journeyThe day itself. Weekly or monthly totals are rejected.
03Business purposeWho was seen and why. "Business" on its own is not enough.
04Kilometres travelledFor that journey, round trip stated where it applies.
05Start, destination and finishThree points, not two, so the route can be checked.
06Basis for reimbursementWhich rate was applied and why, or actual cost with the receipt.
And the ones practitioners add: vehicle registration, engine or fuel category, rate per kilometre, amount claimed, cumulative kilometres for band tracking, normal place of work, and the approval with its date. Every one of them is on the Vouch export.
Trips that start from home, priced the way Revenue prices them.
Where a business journey starts at home, the claimable distance is the lesser of home to the destination or the normal place of work to the destination. Get it wrong and every home start journey on the file is open to challenge. Vouch holds each person's normal place of work, spots a home start, shows both distances and applies the shorter one.
Dingle to Cork, the way they actually drove163 km
Tralee to Cork, the normal place of work113 km
Claimable, round trip226 km
Commute taken off before anything is claimed100 km
One thing Vouch does not get wrong. Directors and employees claim at Revenue's civil service rates. A sole trader owner, and every partner in a partnership, is self employed, so those rates do not apply to them at all. Vouch puts those people on actual costs instead, collects the receipts and the business kilometres through the year, and leaves your practice to apply the business use percentage at year end.
Good for both sides
Handy for the client.
A quiet win for the practice.
For your client
A minute a week, nothing missed
- ✓Log a trip or snap a receipt on the phone.
- ✓Every claim, at the correct rate, worked out.
- ✓Their total and what they are owed, any time.
- ✓Nothing to add up at year end.
For your practice
Clean records, no chasing
- ✓One tidy report per client, whenever you want it.
- ✓Records at Revenue's rates that hold up.
- ✓Limited company, sole trader and partnership, each handled right.
- ✓No more shoeboxes or January calls.
And there is more in it for you
The small print is all upside.
Up to ten people, one price
A one-van sole trader and a nine-person crew pay the same €20. Above ten people it is €40.
Costs your practice nothing
Your client pays Splash direct. No fee to have Vouch, and no fee for any client you put on it.
First month free, every business
Nothing is charged on any business until its second month. Put a client on it and see whether they use it.
Every client on one screen
Open any client from your PracticeNet app and pull their report there and then.
Hours off your year end
Clean data in means less chasing and keying in January.
Your own practice gets it free
Your partners and your staff, their mileage and their expenses, at no charge. Nobody should sell a tool they do not use.
The cost
€20 a month, paid by your client.
Per business, not per person, and never by your practice.
€20 plus VAT a month
Paid by the business, by card, after a free first month. Up to ten people on that price.
- ✓First month free on every business you add
- ✓Every director and employee gets a login, no per person charge
- ✓Up to ten people at €20. Above ten people it is €40
- ✓Your practice is never billed, for any client
- ✓No setup fee and no minimum contract
- ✓You keep full admin access to every client on it
- ✓Set up, hosted and supported by Splash
Where the practice screen lives
Vouch runs inside your PracticeNet app.
The practice screen sits beside your website, your newsletter and your Budget material, which is why Vouch goes to members. The app comes with membership at no extra charge, and your own practice gets Vouch free for your partners and your staff, because nobody should be selling a tool they do not use themselves.
PracticeNet membership
€89 plus VAT a month
What it covers
Your practice website, the quarterly newsletter, the Budget summary, landing page and podcast, the resource library, your CRM and client emails, the practice app, and Vouch for your own staff.
How it works
Set up in minutes.
It is so simple there is next to no training, a couple of minutes at most. And we can help you send it out to all your clients.
STEP 01
You sign the client up
Set their year and their business type, then invite their people. A couple of minutes a client.
STEP 02
Their people get an invite
Each director and employee gets an email to set up their own login at vouch.ie. No setup screen, and no card for staff at any point.
STEP 03
The business approves and pays
The owner or a manager signs off each claim, which locks it, then marks it paid. You can see all of it and export it whenever you like.
STEP 04
The bill, after the free month
The business owner adds a card and Splash charges €20 plus VAT a month from month two. Nothing comes to your practice.
The next step
See it working, and switch it on for your practice.
A quick call with Stephen to see the sign off working and answer any questions you have. Then it goes on your PracticeNet app.
All prices exclude VAT at 23%. Vouch keeps every record for six years, the minimum retention under section 886 TCA 1997. Non compliant mileage is grossed up under section 986A, so a €1,000 payment made without proper records can cost the employer around €2,300. Vouch uses Revenue's civil service rates (motor travel from 1 September 2022, subsistence per Circular 04/2025). Flat rates apply to directors and employees; a sole trader or a partner in a partnership claims actual costs. Part of PracticeNet, a Splash product. Not tax advice.